How To Write A Business Letter

Show when you are writing

Let the reader know when you wrote your business letter. Write out the date. Start with the month, then the number for the date, followed by the year. Example: October 2, 2004.

(Tip: don’t abbreviate the month; always write out the month in a business letter.)

Skip a couple of more lines by leaving them blank, and go on to the next step.

Show whom you are writing to

Who is getting this letter? Write out the person’s first and last names, followed by a comma, followed by his or her job title. Example: Jane Green, Manager.

Where is the letter being sent? On the next line, write the name of the person’s company, department, or school. On the line below that, write the street address of the place. On the line below that, write the name of the city or town, followed by the abbreviation for the state, followed by the zip code.

(Tip: don’t put in the person’s phone number; they know their own phone number.)

Skip another line by leaving it blank, and go on to the next step.

Address the person you’re writing to

Give them a polite salutation, followed by a colon. Example: Dear Ms. Green:

Skip another line by leaving it blank, and go on to the next step.

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